Medication Administration
Policy 2021

Forming part of: Giant Steps Tasmania’s Health and Safety Manual

Policy Statement

Many students at Giant Steps Tasmania need to take prescribed medication while they are on the
premises or involved in off-site activities organised by Giant Steps Tasmania. Giant Steps Tasmania
owes a duty of care to these students. The duty of staff is, in the absence of a parent/ carer, to
ensure that the six ‘rights’ of medication administration are observed:

the right patient
the right medication
the right dose
the right time
the right route
the right documentation


The purpose of this policy is to ensure that when Giant Steps Tasmania’s staff agree to administer
medication they comply with the principles of duty of care and with relevant legislation. This policy
is informed by:

Poisons Act 1971 https://www.legislation.tas.go...ct-1971-081
Poisons Regulations 2008 https://www.legislation.tas.go...-01-01/sr-
Tasmanian Department of Health & Human Service’s Medication Management Framework


Medical Action Plans are written at the time of Enrolment for students requiring ongoing
All medication (with the exception of epinephrine and salbutamol) may only be administered to
Giant Steps’ students by a Giant Steps Tasmania member of staff who has successfully
completed an Assist Clients with Medication training course and who has been authorised to
administer medication to students by the principal.
Written instructions from a doctor, dispensing pharmacist or nurse are required for the
administration of all medication (prescription and over-the-counter medication) to be given by
Giant Steps Tasmania staff during normal school hours and on excursions. Authorisation is
collected via the parent/ carer at Enrolment and updated at least every 6 months.
Authorisation by the parent/ carer is required for the administration of all medication by staff of
Giant Steps Tasmania during normal school hours and on excursions. This authorisation is
obtained at Enrolment and is updated every 6 months (or earlier if details change).
Self-administration may be authorised by a parent and/or a doctor for epipen and inhaler use.
Any instructions relating to a change of medication, dosage, time or way the medication is to be
administered, must be given in writing and authorised by a Medical Professional.
A record of all authorisations is kept by the school in hard copy and electronically. All
instructions must be written. Verbal instructions are not acceptable.
If stock of a student’s medication is running low (as a guide, at least three days’ supply of
medication should be kept on hand at all times), a medically trained member of staff at Giant
Steps Tasmania will complete a Request for Additional Medication Form and pass it to the2
Administration Assistant who will contact the parent/ carer to ask for more medication to be
Giant Steps Tasmania’s staff can only accept prescribed, in-date medication provided in a Secure
Dose Administration Aid (SDAA) e.g. Webster pack, or the original over-the-counter packaging
for non-prescribed medication.
Giant Steps Tasmania staff are authorised to refuse to accept any medication that is not
correctly packaged, labelled or that is out-of-date.
Parents/ Carers may pass correctly packaged and labelled medication intended for use at Giant
Steps Tasmania to a Bus Driver who will record that s/he has received it. On reaching Giant
Steps, the Bus Driver will pass it to a member of the student’s class team who is trained in
assisting clients with medication. This member of staff will sign the Bus Driver’s book to show
that it has been received on-site and will log the medication in the Student’s Medication File.
Parents/ Carers may pass correctly packaged and labelled medication intended for use at Giant
Steps Tasmania to a member of the Administration team on-site at Giant Steps Tasmania. The
member of the Administration team will give the parent/ carer a receipt for the medication and
will pass the medication to a member of the student’s class team who is trained to assist clients
with medication. This member of staff will log the medication in the Student’s Medication File.
Schedule 8 Medication is kept in a separate locked receptacle inside the locked medication
Two staff members must be present when any medication is administered and both staff
members must sign when schedule 8 medication is administered .
Staff must check the student’s medication chart each time they administer medication to ensure
that they are giving the correct client the correct dosage of the correct medication at the correct
time, according to prescribed instructions. They must also ensure that correct documentation is
An official register for the administration of medication to students is maintained. Giant Steps
Tasmania’s ‘Medication Administration Form’ is used.
All medication is kept under lock and key with the exception of:
o EpiPens which may be kept in a first aid kit or in close proximity to a student for whom
an EpiPen has been prescribed
o salbutamol (Ventolin) inhalers which may be carried by the student
Staff who agree to administer medication for asthma, anaphylaxis, epilepsy, diabetes or other
condition requiring specific training in medication administration will be appropriately trained
and credentialed.
Staff have the right to refuse to administer routine medication if they feel uncomfortable or
unqualified to do so. However, in an emergency, staff have an obligation to attempt to
administer medication, despite reluctance or lack of experience.
Staff have an obligation to ensure their accreditation to assist clients with medication remains
current and their knowledge and skills are regularly up-dated.
In any emergency situation relating to the administration of medication, staff will dial 000 for
Ambulance Services.
Staff record emergency situations relating to medication on Giant Steps Tasmania’s Medication
Emergency Form (attached). This form is available in hard copy in the staff room and
electronically on the shared drive.

Staff Trained to Assist Clients with Medication

An up-to-date list is maintained by Administration and is available in the staffroom and in
each teaching and therapy area.


Information for Staff trained to Assist Client with Medication
Medications which some students at Giant Steps Tasmania may be prescribed
Medication Incident/ Emergency Form
Authorised by:
Position: Chair of Board
Date revisions accepted:
Original policy developed by: Chris Jacobsen
Position: (Previously) Education Administrator
Date Original Policy developed: Feb-May 2016
Date of first review: June, 2017
Date of last review: July - August, 2019
Staff consultation period: July - August 2021
Revisions prepared by: Chris Jacobsen, Fairlight Educational Consulting
Date of next review: August 2023